Attendance


Absence

If your child is going to be absent from school you must call our dedicated absence line before 9.30 am on the first day of absence and then on a daily basis with your child’s name, class and reason for absence. Authorisation will only be given for absence, other than illness and medical  appointments in exceptional circumstances, for example compassionate reasons. A letter requesting absence from school should be addressed to the Head Teacher. Holidays should never be taken in term time and will not be authorised for any year group. Attendance and academic success are closely linked and it is very important that your child attends every day.

Beginning and end of school day

Drop off is via staggered starts at the front gate only. Please be on time, do not arrive early or late as this negates the point of staggered starts. Each year group will have approximately 5 minutes to come into school. Be on time to collect. Parents should maintain social distancing outside school.
There will be clear stopping points set out at the front of the school. The group due first will meet at Point 1, those arriving for school next can group at Point 2. As each group moves forward into school, the next group will move forward to the next meeting point. If any Year 5 or 6 intend to walk home alone from school, they will need written permission from a parent/carer. No child can be dropped off early or arrive late for their year group’s entry into
school. Duty of care remains with the parents until they enter the front gate.

Year Group Start Time Finish time
Year 3 8.40am - 8.45am 3.00pm
Year 4 8.50am – 8.55am 3.10pm
Year 5 9.00am - 9.05am 3.20pm
Year 6 9.10am - 9.15am 3.30pm


All times are subject to review and change, you will be informed of any changes via email.

In cases where you have two children, you will not be able to drop both children off at the same time and the later child will need to join the line at the relevant time. Where you have children in different year groups, you will need to wait outside school at a reasonable distance from the front
gate (to prevent obstructing the flow of children) until the later child is due out. A child late for their entry slot into school may need to wait until all other groups are in school before they are admitted. They will be marked as late in the register.

Where there is a clash of times with a possible infant child collection, please contact your child’s class teacher and collection can be planned. If you do not hear from the teacher, please send a reminder email or contact the main office.

To avoid congestion and danger to the children (with increased numbers outside school at one time), please walk to school and avoid driving if at all possible. On departure, all parents and carers should cross over and walk away from school on the opposite side of the road to avoid contact with other bubbles/groups.

Late arrival or early pick up at school

Any children arriving after this point must come in through the school office and alert the Office staff to their arrival and give their full name. Register is completed by 9am.  If you need to pick up your child early from school for an appointment, please contact the School Office in advance. We will ask parents/carers to wait outside and send the child out to them.  If you do need to come into the building we will ask you to wear a face mask.

Going home arrangements

Year 3 and 4 children must be picked up from the school main gate  and if a child is to go home with another parent then the teacher must be informed by a note or email to the teacher.

Year 5 & 6 must be collected from the main gate. Year 5 or 6 children may be given permission to walk home alone or through the gates to meet parents but must complete a form available from the School Office.

If there is any last minute change to your child’s pick up then please alert the teacher as soon as possible. If you are able to call before 1pm on the day then the School Office can alert teachers electronically via the register. 

Covid lockdown rule of two guidelines

We have an obligation to remind parents of lockdown expectations and gatherings in parks for children or walking home is not permitted.  Please remind your children to not congregate on the corner of St John’s Avenue or in the park after, or before school.  For the full Government guidelines go to Government guidance

Bikes and Scooters

We are happy for children to ride their bikes and scooters to school and we have bike/scooter racks inside the entrance to the playground. If you wish for your child to cycle to school we need you to fill out a “Cycling to School” form which is available in our School Office. Parents must decide whether their child is competent to negotiate the hazards that might be met on both outward and return journeys and we cannot accept any liability for any consequences of, and arising from that decision. Parents must also have taken out appropriate insurance cover as the school’s insurance does not cover loss or damage of cycles. Cyclists must wear a helmet. All bicycles and scooters must be clearly labelled with the child’s name.

Dogs

Some children are frightened of dogs and are they are not allowed on school premises. Therefore please make sure when you tie your dog up and it is away from the gate entrance/exit.

Early finish at the end of term

We break up at the end of the autumn, spring and summer term earlier than usual at 1.30pm.

Medical appointments

Please make these out of school times if at all possible. If your child does need to be absent from school for a medical or orthodontic appointment then please inform the School Office in advance.

Penalty notices for unauthorised leave

A full copy of our Attendance Policy is available on our policies page click here https://www.wallacefields-jun.surrey.sch.uk/our-school/policies

Just to remind parents/carers that if they take their children out of school without authority, they will be liable to receive a penalty notice. Currently the amount payable under a penalty notice is £60.00 per parent/carer per child if paid within 21 days.  Thereafter the amount increases to £120.00 if paid between 21 and 28 days. If the penalty notice remains unpaid after 28 days, the Local Authority will consider a prosecution in the Magistrates Court. Please note that penalty notices are issued per parent/carer per child so a family of two parents and two children will receive 4 penalty notices.  Please find more details in the attached letter.