Absence

If your child is going to be absent from school you must call our dedicated absence line before 9.00 am on the first day of absence and then on a daily basis with your child’s name, class and reason for absence. Authorisation will only be given for absence, other than illness and medical  appointments in exceptional circumstances, for example compassionate reasons. A letter requesting absence from school should be addressed to the Head Teacher. Holidays should never be taken in term time and will not be authorised for any year group. Attendance and academic success are closely linked and it is very important that your child attends every day.

Beginning and end of school day

Start and end times have worked successfully this year and ensured smooth access and egress. To ensure keep traffic flowing and to keep crowding to a minimum please note:

 

Year Groups

Start Time

Finish Time

Year 3

8.40am – 8.50am

3.30pm

Year 4

8.40am – 8.50am

3.25pm

Year 5 & 6

8.40am – 8.50am

3.20pm

 

Coming to School:

The gates open for all pupils at 8.40am until 8.50am. Children will enter school through the main gates. Children go to their classroom door where they put their bags outside their classroom and then go onto the playground for morning play. We suggest that if children walk themselves to/from school alone that you remind them to cross roads carefully and stay on the path at all times.

Please leave the area as soon as your child has entered school, as this will help the flow of children and parents. The gates are closed at 8.52am. All children arriving late go to the main office and sign in, giving a reason for their lateness. Regular lateness will be investigated as it effects curriculum time and learning.

End of Day: 

The majority of the Year 5 and 6 walk to and from school alone (they must have written permission for this). Lower school (Year 3 and 4) handover of children to parents is at the main gate. This later time also allows more time for collection of siblings from the infants. Please leave promptly from outside school to clear the front of the school and allow the next group of children to leave swiftly and safely. Parents and carers must be on the school side of the road to have their child released by their teacher. Waving from the car door does not count as pick up. Waving from a distance away is also not acceptable. This ensures your child does not need to cross any roads to reach you.  

Driving and Parking: 

Please drive slowly, park respectfully and legally. Do not park on double yellow lines and grass verges as this blocks the view, impedes traffic, damages the verges and puts children at risk. Do not do three point turns or block resident drives – use the turning circle at the bottom of Dorling Drive as this keeps traffic moving. 

Waiting: 

To ensure parents are safe, a safe zone is available in front of the school gates for you. Please do not stand in the road beyond the temporary barriers, or near the entrance to the staff car park or beyond the turning circle as this puts you and the children at risk from vehicles going in and out of school. We recommend walking to school whenever possible.

Closure of Gates: 

The children are taken to the main office if not collected promptly. The gates are shut at 3.45pm. 

School Events and Meetings: 

If there is an event on in school such as a meeting or workshops, the gates may remain open to reach the main building. You may be requested to enter the school by the main office. If Covid cases rise, you may be required to wear a face covering.  

Side Gate: 

We have a side gate that will be open 8.40 a.m. - 8.50 a.m. only for families that live in;

The Green

Ewell Downs Road

Reigate Road

St James Ave

Augustus Drive (and all linked roads)

Beech Walk

Longdown Lane North

Priest Hill Close

 

We suggest you line up along the alleyway fence on the main school side and back into The Green to prevent obstruction. Be aware that children late to the side gate must walk all the way around to the main office and sign in late. It is important to note that children do not enter the school’s duty of care until they are through the gate and on school grounds.

Clubs & Energy Kidz: 

Those going to a club are usually collected at the main gate at 4.30pm. Please check the club leader’s instructions for details on pick up times, as some vary slightly. 
If your child goes to Energy Kidz (our wraparound care), they will go direct from class to the dining hall where it is based. Energy Kidz children can go to any clubs and go directly to Energy Kidz when the club is finished. We do not deliver children to any other after school provision, as this is the responsibility of your childcare provider.

Late arrival or early pick up at school

Any children arriving after this point must come in through the school office and alert the Office staff to their arrival and give their full name. Register is completed by 9am.  If you need to pick up your child early from school for an appointment, please contact the School Office in advance. 

Going home arrangements

Year 3 and 4 children must be picked up from the school main gate  and if a child is to go home with another parent then please inform the school office ideally before midday by emailing Office1@wallacefields-jun.surrey.sch.uk.  If the arrangement is last minute then please call the school office.

Year 5 & 6 must be collected from the main gate. Year 5 or 6 children may be given permission to walk home alone or through the gates to meet parents but must complete a form available from the School Office.

Bikes and Scooters

We are happy for children to ride their bikes and scooters to school and we have bike/scooter racks inside the entrance to the playground. If you wish for your child to cycle to school we need you to fill out a “Cycling to School” form which is available in our School Office. Parents must decide whether their child is competent to negotiate the hazards that might be met on both outward and return journeys and we cannot accept any liability for any consequences of, and arising from that decision. Parents must also have taken out appropriate insurance cover as the school’s insurance does not cover loss or damage of cycles. Cyclists must wear a helmet. All bicycles and scooters must be clearly labelled with the child’s name.

Dogs

Some children are frightened of dogs and are they are not allowed on school premises. Therefore please make sure when you tie your dog up and it is away from the gate entrance/exit.

Early finish at the end of term

We break up at the end of the autumn, spring and summer term earlier than usual at 1.30pm.

Medical appointments

Please make these out of school times if at all possible. If your child does need to be absent from school for a medical or orthodontic appointment then please inform the School Office in advance.

Penalty notices for unauthorised leave

A full copy of our Attendance Policy see below. 

Attendance Policy

All our policies are available by clicking on this page https://www.wallacefields-jun.surrey.sch.uk/our-school/policies

For more information on the Surrey School attendance policy https://www.surreycc.gov.uk/schools-and-learning/schools/at-school/attendance-and-absence/legal-processes-used-to-enforce-school-attendance-guidance-for-parents

Just to remind parents/carers that if they take their children out of school without authority, they will be liable to receive a penalty notice. Currently the amount payable under a penalty notice is £60.00 per parent/carer per child if paid within 21 days.  Thereafter the amount increases to £120.00 if paid between 21 and 28 days. If the penalty notice remains unpaid after 28 days, the Local Authority will consider a prosecution in the Magistrates Court. Please note that penalty notices are issued per parent/carer per child so a family of two parents and two children will receive 4 penalty notices.  Please find more details in the attached letter.

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